PowerPoint fonts change on another computer? Check for font substitution

On the original computer, open the presentation and select a line that wraps differently for the recipient. Note the font and style. Compare the same slide in desktop PowerPoint on the recipient’s machine if possible. Missing fonts can be substituted, so compare the slide with a screenshot from the original computer and check whether the intended font is installed.

In desktop PowerPoint for Windows, open File > Options > Save. Under the sharing fidelity settings, select Embed fonts in the file. Use Embed all characters when the recipient will edit text. Embedding only the characters already used saves space but can limit edits. Supported desktop Mac editions also offer font embedding under PowerPoint’s save preferences. Save a new copy and test that copy on the receiving computer.

Font makers can restrict embedding. Use a font that is available to the recipient or one that permits the needed embedding. In desktop PowerPoint for Windows, open Home > Replace > Replace Fonts to swap a font throughout the deck. Check the title slides, narrow text boxes and slides that use other templates because changing fonts can move line breaks.

If the recipient only needs to read the slides, export a PDF and check that the affected slides look right before sending it. If they need to present or edit the deck, send the tested PowerPoint copy and use the PDF as a reference for how the slide text should look.